Virtual Workspace Guide for 2023

In order to simplify employees’ work by organizing tasks and data, a virtual workspace must have three characteristics.

What does it mean to have a unified workspace? It means bringing together apps, desktops, and data in one place. Users are able to collaborate and work on projects and documents together. It enables users to conveniently access the necessary documents, data, and tools for work from a central interface that functions on any device.

A virtual workspace improves security by providing IT teams with centralized control over every access point, thus enhancing security. A successful workspace comes with advanced security features like single sign-on access control and security analytics to ensure a secure sign-in experience for workers, regardless of their location or device. The analytics capabilities also aid in the early detection of internal threats, preventing them from escalating into major issues.

Artificial intelligence technologies like machine learning are utilized in an efficient virtual workspace for automation purposes, enhancing the streamlining of repetitive tasks. By employing microapps to automate their workflows, users are able to save both time and effort.

Advantages of working in a virtual workspace

There are several advantages of working in a virtual environment for your staff. These include flexibility, security, and a consistent experience.

Workspaces facilitate a smooth transition for employees between remote work and working in the office, resulting in a more efficient work environment. This leads to a transformation in company culture, fostering a flexible work-from-anywhere setup. The overall workflow undergoes a revolution, with a focus on achieving goals and enabling employees to achieve a healthier work-life balance.

A centralized workspace streamlines processes, simplifying the work for staff members. From the central dashboard, users can conveniently access all available data, documents, and tools. They have the ability to take over tasks left by their teammates and effortlessly submit them for approval. Ultimately, the elimination of juggling various applications enhances users’ productivity since they are not burdened with managing numerous apps.

Teams are able to collaborate more effectively with streamlined workflows. Internal messaging and automated requests facilitate smooth communication. The team can maintain organization through file sharing capabilities. Additionally, a central repository is used to store all project-related documents and information. This effectively tackles the common problem of wasting time searching for necessary information.

Organizations can benefit from adopting a virtual workspace in several ways. These include 11 key advantages.

1. Decrease in expenses

By providing the flexibility for employees to work remotely, a virtual workspace eliminates the necessity for a large office area, leading to decreased infrastructure expenses. This enables a transition to a smaller space, resulting in reduced costs for rent, security, and maintenance, while simultaneously enhancing return on investment.

2. Enhanced levels of employee contentment.

By centralizing the technology stack, a virtual workspace simplifies work and saves employees’ time, leading to an improved employee experience and increased staff engagement. Additionally, the streamlining of tasks allows for easier and quicker completion, ultimately resulting in happier and more productive employees.

Improving cloud migration.

Achieving a successful transition to the cloud is a challenging task. However, utilizing a secure virtual workspace can greatly facilitate the migration process. With virtual workspaces, one can seamlessly move to the cloud using any model, including public, private, or hybrid environments. These virtual workspaces enable a secure and regulated migration of applications and desktops to the cloud, offering automation features and comprehensive visibility throughout the entire process.

4. Enhanced efficiency and output.

Simplified workflows result in time and effort savings for staff, enabling them to prioritize their core business instead of repetitive tasks. Studies indicate that productivity is enhanced with the use of virtual workspaces. When staff can conveniently collaborate, work, and approve tasks, workflows are improved.

5. Ensuring the ongoing and uninterrupted operations of a business.

In times of crisis, a virtual environment allows companies to carry out their activities without interruption. The fact that everything is stored in the cloud enhances business continuity and facilitates faster disaster recovery.

Best Virtual Workspaces

Bit.ai

Bit.ai enables you to consolidate all your work in a single location, cooperate with coworkers, clients, and partners, and effortlessly distribute documents with your whole organization. Designed to cater to teams of any magnitude, Bit.ai grants you the flexibility to build multiple workspaces, generate interactive documents using over 100 integrations, and provide guest access to clients.

Key features of Bit.ai

• Elastic workspaces: Bit.ai allows you to organize their workspaces according to projects, team members, and clients to ensure smooth workflows.
• Real-time collaboration: Collaborate with colleagues and clients in real-time to ensure all stakeholders are on the same page.

Wurkr

Wurkr fosters company culture by offering a complete workplace innovation tool that immerses you and your colleagues. In order to replicate a physical office, you can log in, engage in brief video calls with colleagues, collaborate on projects in real-time, and stay connected no matter where you are. You can send instant messages, invite guest users, share your screen, and keep track of team members to enhance productivity during the workday.

Key features of Wurkr

• Collaborate in real-time: The platform allows you to instigate impromptu conversations without planning in advance.
• Availability: Instantly see if your remote colleagues are online and available to talk.

Pragli

Pragli, a virtual office for remote teams, is utilized by organizations including Facebook, GoDaddy, and Asana. Users have the option to create customizable avatars that represent their personality and indicate their availability to fellow team members. To initiate a conversation, simply select a team member’s avatar and utilize audio, video, or screen share features.

Key features of Pragli

• Customizable avatars: Create customizable avatars to showcase your personality and your availability to your colleagues.
• Water cooler conversations: If you’re missing office chat, join the #water-cooler room to discuss topics outside of work.

Tandem

Tandem creates a simulated office environment that enables you to view the tasks other team members are engaged in. With a single click, you can initiate impromptu conversations with coworkers, facilitating enhanced collaboration.

Key features of Tandem

• Spontaneous conversations: Tandem removes barriers to spontaneous conversations, leading to better collaboration among remote teams.
• Transparency: See which applications your co-workers are using throughout the day.

Bluescape

Bluescape is a platform that ensures security and integration while enabling effective collaboration. It achieves this through features such as online whiteboards, options for sharing content, video conferencing, and presentation tools. These capabilities empower teams to work together just as effectively as they would in person.

Key features of Bluescape

• Security: Bluescape is one of the most secure virtual collaboration platforms on the market. 
• Trusted by prestigious clients: Some of the world’s best-known companies, such as Google, Netflix, Warner Brothers, and Ford, use Bluescape to collaborate remotely.